Hensel Phelps

Description

Position Title: Administrative Assistant

Job Category: Entry

FLSA Classification: Non-Exempt

Salary or Hourly: Hourly

EEO Classification: 5 – Administrative Support Worker

Job Family: Administration

Compensation Range (Colorado Only)

$18.00 - $22.00 per hour ( Full Benefits included - Hourly wage dependent on experience )

Any Employment Offers are Contingent Upon Successful Completion of the Following:

• Verification of Work Authorization and Employment Eligibility

• Substance Abuse Screening

• Physical Exam (if applicable)

• Background Checks for Badging/Security Clearances (if applicable)

About Hensel Phelps:

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #12 overall general contractor in 2021 by ENR, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community—Hensel Phelps brings our clients’ visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

Position Description:

Administrative assistants manage and distribute information within the district office. This generally includes answering phones, taking memos, maintaining files and serving as guest relations when meetings are held at the Rocky Mountain Regional Office.

Position Qualifications:

• Enjoys hospitality and caring for clients, trade partners, and office personnel as the first point of contact at the Rocky Mountain Regional Office.

• Prioritizes organization and orders materials, stocks refrigerators and pantry items on a daily and weekly basis.

• Ability to read and comprehend simple instructions, short correspondence, and memos. This includes the ability to write short and effective e-mails.

• Effectively presents information in one-on-one and small group situations to customers, clients, and other employees of the organization.

• Willingness to take direction and follow instructions. Requires the ability to carry out detailed but uninvolved written or oral instructions.

• Ability to deal with problems involving a few concrete variables in standardized situations.

• Willingly asks questions and implement new and more effective procedures to document control and management.

• Works collaboratively with others and fosters a positive work environment related to teamwork.

• Understands and meets quality standards.

• Reports to the Rocky Mountain Regional Office Manager.

Essential Duties:

• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Prepares outgoing mail and correspondence, including e-mail and faxes.

• Takes phone calls and shares correspondence from voice recordings.

• Composes routine correspondence to regional office personnel

• Organizes and maintains office calendar and events taking place at the regional office.

• Arranges and coordinates travel schedules and reservations.

• Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities.

• Makes copies of correspondence or other printed materials.

• Orders and maintains supplies and arranges for equipment maintenance.

• Prepares mailings, tracks, and receives orders via FedEx, UPS, USPS.

Benefits:

Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.

Equal Opportunity and Affirmative Action Employer:

Hensel Phelps is an equal opportunity and affirmative action employer. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)